Kagyu Changchub Chuling

A center for the practice and study of Vajrayana Buddhism founded by His Eminence Kalu Rinpoche

Minuting Process

KCC COMMITTEE MINUTING PROCESS

The following process has been adapted from the decision-making procedure used by Quakers in their Meeting for Worship for Business. Our intent is to use one element of their procedure, the minuting process, to clarify and validate the conclusions or decisions that have been accomplished in our committee meetings.

For our use, the following process is recommended:-

• The Committee addresses an agenda item;

• After input and discussion and a sense arising that a decision or conclusion has been reached, any Committee Member may formulate an expression of the decision or conclusion as a minute;

• The minute is read out loud and approved or, if there are additions, corrections, or a substitute offered, the process is repeated until final approval;

• After approval, actions and communications regarding the minute are determined and minuted;

• The Committee establishes and minutes who will commit to perform the task(s) or communication(s) and by when;

• The Committee maintains a working list of tasks, assignments and completion dates, and reviews it periodically.

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COMMITTEE MEETING CHECKLIST

• Consider the agenda item

• Recognize that a conclusion or decision has arisen

• Write it as a minute and read it out loud

• Agree that it is accurate or make changes as necessary

• Decide & minute who will complete the action and communication task(s)

• Decide & minute completion date(s)

• Periodically review & update list of tasks, assignments and completion dates