KCC Mileage Reimbursement

KCC Policies

Mileage Reimbursement Policy
Approved by Finance Committee, November 15, 2004

KCC volunteers who use a vehicle in the course of their volunteer work may either:

  1. Request mileage reimbursement at current non-profit rate;
  2. Request mileage reimbursement at the current business rate,
    claiming as income any amount in excess of the current non-profit rate;
    or
  3. Claim the non-profit rate as a tax deduction without requesting reimbursement from KCC.

If someone needs reimbursement in order to provide volunteer
services, KCC should pay the full business rate (currently 48.5
cents/mile). If a volunteer does not need reimbursement, we are not
encouraging them to ask for it.

The reimbursement rate is meant to cover the actual cost of using
the vehicle, including it's depreciation, insurance and maintenance.